How to Prepare a Good Final Year Engineering Report?

The scope of final year engineering project extends beyond the curriculum and greatly assists one in landing in their future core job or getting higher studies admission in reputed universities.

In general, final year engineering projects are considered to be the reflection of a student’s learning in his/ her four years of engineering. But doing a good final year project alone is not enough, it needs to be presented neatly in the standard format so that it can represent the different aspects of the project in a descriptive manner.

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The scope of final year engineering project extends beyond the curriculum and greatly assists one in landing in their future core job or getting higher studies admission in reputed universities.

In general, final year engineering projects are considered to be the reflection of a student’s learning in his/ her four years of engineering. But doing a good final year project alone is not enough, it needs to be presented neatly in the standard format so that it can represent the different aspects of the project in a descriptive manner.

So, proper efforts should be put into developing the final year engineering project report as it provides concrete information about the project and helps the reader to go through it in a structured manner.

Often students who have done a great final year project fail to draft a good project report because of which he/ she were unable to showcase all of their learnings / understandings of their project to the examiner and authorities, and end up with scoring low scores in projects.

To avoid this, sufficient time should be spent on drafting the project report which would come in handy even after the project examinations in publishing papers and journals.

Here are some tips for you to draft your own best final year engineering project report,

General instructions: All the content that you furnish in the project report should be in ‘Times New Roman’ font and maintain a standard font size throughout the report (preferred size is 12). Make sure that you format all the contents in the report, you can text align them to left with ‘Justify’ option in the MS Word. Also check the spacing between the lines and paragraphs.

An ideal final year project report should be around 100 pages, going beyond this will make it so lengthy and will be difficult for the reader to go through all of them.

1. Arranging the contents: The pages should be arranged in a sequel manner to suit the hierarchical standards. The following format is recommended to arrange the contents of the project report,

• Title Page
• Approval document or Certificate
• Abstract
• Acknowledgement
• Table of Contents
• List of Tables
• List of Figures
• List of Symbols, Abbreviations, Nomenclature
• Chapters
• Experiments and Results
• Conclusions and Recommendations
• Appendices
• References

2. Page dimensions & binding specifications: The standard page dimension to submit the report is A4 and spiral binding is preferred to bind the report (as it facilitates easier removal and rearrangement of papers)

3. Preparation format:

• Coverage and page title: This is the starting page of your project report and all the letters of your project title should be capitalized and the page should be void of page numbers. The project title should be followed by the organization name to which you are submitting the report and the student’s details (name, reg number, designation) at the end of the page. Also include your college logo in the top corner.
• Bonafide certificate: If you have done your project under an organization or directly in an industry, you need to provide the bonafide certificate for authentication. Follow the same format (A4) and get it attested with the concerned authority before enclosing in the report.
• Declaration by author: The declaration is a statement that should be provided by the student that he/ she has completed the project on their own with no conflicts. It should bear the signature of the student at the end and also should be approved by the project guide.
• Abstract: This page represents the summary of the project. So furnish the details in a precise and constructive manner including the objective & aim of the project, methodologies used, scope of the project and project experiment analysis (2-3 lines). The abstract should not be more than 350 words. It should have double line spacing with Times New Roman font and font size 14.
• Table of contents: This page represents the entire final year project report in a nutshell. It should contain the details of the first, second and third level headers included in the report with their page numbers, to provide easier access to the reader. The details should be furnished with one and a half spacing with lower case Times New Roman font.
• List of symbols, abbreviations and nomenclature: This will also be in the tabular format where you need to explain about the different symbols, abbreviations and nomenclatures that you have used in the project report. This is extremely important as the readers generally refer to this page whenever they come across a term which is unknown to them. For this also you need to use one and a half spacing and you should use only standard symbols, abbreviations etc.
• Page numbering: The preliminary parts are numbered in roman numerals (i, ii, etc). And for the chapters the page numbers should be in Arabic numerals (1,2,3 etc) at the bottom center.

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4. Chapters to include:

• Introduction: The introduction page should provide a brief information about the project’s aim, objective and future scope of the project. It should not contain any drawings or graphs or figures.
• Approach used: This chapter helps in evaluating the methodology used to execute the project against the other standard methodologies. This should furnish the details in brief about the experimentations carried out to complete the project. You can also include some flow charts or figures to make it easier for the reader to understand the methodology.
• Results and discussion: These chapters should describe the information about the project in depth. It should also provide all the theoretical information about each of the experiments carried out. The details of the project such as the circuit design, simulation results, statistical analysis, calculations and results gained should be explained in brief with neat figures, demonstration diagrams, flow charts, graphs, experiment images, representation photos etc.
• Conclusion and recommendations: This chapter summarizes the whole project highlighting the learnings and importance of the project. The recommendations should be related to the details given in the conclusion. Generally the conclusion provided regarding the project can be further modified and upgraded by referring the recommendations section which should explain how to overcome the constraints of the project.
• Appendices: Appendices are provided to give supplementary information about the project. Providing these in the above chapters will make the project report lengthy. Appendices should be numbered using Arabic numerals (Appendix 1, Appendix 2 etc). All the appendices should have the title of the appropriate work made and should be represented in the chapter’s page with the same titles.
• List of references:The listing of the references should be typed 4 spaces below the heading “REFERENCES” in alphabetical order of the first author with single spacing. Also the name of the author/ authors should be immediately followed by the publishing year.

General instructions for chapters: The main chapter will be divided into several chapters and each chapter may be further divided into several divisions and sub-divisions.

• Each chapter should be given an appropriate title
• Tables and figures in each of the chapter should be provided immediately after the reference where they are cited
• Footnotes should be placed at the bottom of the pages with single space and should have proper references.

With the above references, hope you would have got a good idea about the standard format of final year engineering project report. Do let us know what information you think should be included in addition to the above details by commenting below.

All the best for your final year project!

How to Prepare a Good Final Year Engineering Report?